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AboutCONSTRUCTION PURCHASE ORDER SOFTWARE
Simplify & Automate Project Purchase Order Management
- Purchase Order Management Fit For Construction
4castplus transforms construction project procurement with centralized management of purchase orders and subcontracts directly within the project. Create and issue POs, attach documents, e-signatures, approvals, vendor portal, commitments, and even change order revisions. 4castplus delivers real-time insights into vendor costs and productivity, ensuring full transparency and control over your projects.
Purchase Order Management
4castplus procurement streamlines the process of designing and issuing purchase orders. It’s packed with features to efficiently create, commit, track and manage purchases, subcontracts, rentals and master contracts. There is a wealth of built-in intelligence features to make the buyer’s life easy and productive. It’s all nicely organized, centralized, configurable and with logical workflows that tie everything together.
Materials and equipment procurement
Easily create purchase orders for materials, equipment, consumables or other hard goods. Import from a bill of materials, a drawing package, or add items from the built-in resource and costing databases. Access built-in features for setting up taxes, freight, delivery, inventory and expediting details.
Services subcontracts
4castplus makes it easy to subcontract services based on various contract types, including fixed price, time & materials or unit price. Include contract terms, document requirements, deliverables, milestones, holdbacks and much more.
Standardized attachments and documents
4castplus can be configured to allow buyers to pick attachment items from dropdown options such as terms, inspections, disclaimers, technical specs, etc. This standardizes procurement documents to ensure consistency and compliance. Buyers or vendors can upload submittal documents to attach to the purchase order.
Contracts, Commitments and Approvals
Cash flow planning and payment terms
For any PO or subcontract line item, buyers can effortlessly create cash flow plans, milestones, advance payments, holdbacks and much more. This sets up a cash flow timeline, along with a receiving plan and productivity metrics.
Committing and approving
As part of the commitment process, purchase orders can be submitted through a multi-stage approval workflow that can include members of the team, along with internal and external stakeholders. POs can be sent for e-signature once committed.
Revisions, Budget Controls and Close-out
Tie-in with budget and change orders
Any purchase or subcontract revision can be directly linked to a project budget change order.
Revision history and financial controls
4castplus provides a full history of changes to any purchase order or subcontract. 4castplus can be configured to ensure there is sufficient budget available for the commitments.
Purchase order management software for construction projects
4castplus enables your project teams to create, issue, commit and manage the full purchase order and subcontract lifecycle as an integral component of a project. Maintain tight visibility and control on the costs, activities and productivity of all your subcontractors and suppliers. Materials management, equipment rentals, miscellaneous purchases and subcontracted services can all coexist together with full control over budget, accruals, project inventory and much more. There is no other software system on the market that provides such comprehensive procurement management for construction projects.
- Frequently Asked Questions
Yes, 4castplus offers full purchase order management where POs can be created, approved and issued to the vendor all in 4castplus.
Yes, 4castplus provides users with the ability to create purchase order “Revisions”. A revision is a mechanism to take an issued and committed purchase order, make changes, and then re-issue, approve, and commit that PO at the new revision. A PO can go through many revisions, and they are all tracked, with detailed reporting available.
Applicable financial controls are applied to purchase order revisions, for example, to ensure a user can’t decrement the quantity of an item to below the amount already received.
Yes, 4castplus includes a purchase order designer tool that allows you to create multiple PO formats for various purposes. You may, for example, have a PO format for government versus private industry; or a unique format for subcontracts versus materials POs.
Yes, 4castplus supports service-based and subcontractor POs, allowing users to manage contracts based on fixed price, time & materials, or unit price, with built-in milestone tracking, payment schedule, and compliance management.
When a purchase order is issued (committed), 4castplus creates a “Commitment” which is drawn down from the applicable budgetary cost codes.
4castplus provides real-time tracking of committed costs against project budgets, offering dashboards, automated reports, and vendor productivity analytics to ensure total transparency in procurement spending.
Yes, you can attach an unlimited number and types of documents to a purchase order. Users can simply drag and drop documents to both the purchase order, as well as the individual line items of the PO. That means that each item can have its own list of documents (like drawings, specifications, instructions, etc.) attached to it.
Yes, when you use the 4castplus Vendor Portal to manage the communications with vendors, they can upload documents into the vendor portal as submittals. You will receive notifications of this happening.
Yes, 4castplus provides a Payment Schedule tool so that users can predefine the forecasted cash flow of any item on a purchase order. The payment schedule can be used to define payment events such as: Milestones, Holdbacks, Retention, Progress Payments, and more. Along with their scheduled & forecasted payment dates and payment amounts (or percent).
Purchase
requisitions
Document
management
Resource costing databases
Vendor invoice matching
Multi-stage approvals
Multi-currency
Purchase requisitions
Document management
Multi-currency
Vendor invoice matching
Multi-stage approvals
Resource costing databases