RFQ & CONSTRUCTION BID MANAGEMENT

Manual RFQ management using emails and spreadsheets leads to lost documents, communication gaps, and bid evaluation delays. 4castplus centralizes RFQ and bid management, ensuring a streamlined, organized, and efficient procurement process.

Yes, in fact, you can select from the list of vendors right in the RFQ module. Vendors can be organized by class, by code, and you can also check which materials the vendor supplies. You can also check their rating (out of 5 stars). You can even pick which vendor contact to use if there are multiple.

4castplus has a comprehensive commercial bid evaluation that includes evaluation criteria, pricing, rating, etc. However, there is no formal technical evaluation module.

Yes, vendors can securely log into the 4castplus vendor portal to submit bids, download documents, interact with buyers, and track bid progress—all in one centralized platform.

By automating much of the manual effort in bid management, communication, document management, and bid evaluations, 4castplus significantly reduces manual workload, allowing procurement teams to focus on awarding contracts to the best bidders.

Use of the vendor portal is optional. While it’s a very convenient and productive way to manage the tendering process, we understand that some of your suppliers or subcontractors may not want to use it. In those cases, you can select which suppliers you want to enable to use the vendor portal on a PO-by-PO basis. You can make it an all-or-none option, or a hybrid option where some use it and some prefer a traditional method.

Yes, you can set up an RFQ bid to be either sealed or open. Sealed bids will withhold access to vendor submissions until after the bid closing date & time. Open bids will allow buyers to open bidder proposals as soon as they’re submitted.

Yes, you can attach documents of any type to an RFQ. Documents can be made available in the vendor portal so that all the suppliers have access to them. Vendors can also attach documents as per your contract terms.

Yes, there are multiple notifications that get sent, which are triggered by various events. Such as: RFQ issued, document updated, bid submitted, RFQ acknowledged, bid extended, and many more. You can design the content of these email notifications along with the recipient list of who receives them. Notifications come with an embedded link that will take the recipient to the appropriate location.