4castplus 3i – April 12th, 2015
There is a big list of new features in this release that we’re excited to share with you. Here’s a quick list to get you started – be sure to scroll down to check out each of these in detail further below:
- New WBS Types for Sub-Tasks on Workpackages
- New Labor Roles feature
- Composite Rate Types for compounding multiple rates into one
- Complete Expense Management
- Pre-Configured Form Numbering for auto-sequencing of forms such as Change Order Number
- Timesheet approvals moved to daily from weekly
- Adjustment Timesheet for reconciling and posting adjustments
- New Payroll Sync capability in the Quickbooks AppLink
- Project-Only Labor Resources and Resource Assignments
These are all described in more detail below. There’s quite a bit here, so please feel free to contact us for more information.
New WBS Types
We’ve added two new types to the Work Breakdown Structure:
- The Rollup Workpackage
- The Deliverable
One of the primary purposes of the Deliverable is to enable users to breakdown the work and budget in the WBS to a very granular level, without over-complicating how the project is tracked. By allowing project users to track at a workpackage and rollup-workpackage level – yet perform estimating and progressing down to a deliverable level – 4castplus provides for a more flexible WBS design.
- Deliverables can be progressed using direct-entry percent complete and/or by rules of credit
- Even though progress is gathered on the deliverable, EVM calculations are not performed there. EVM is performed at the rollup workpackage.
- Deliverables inherit cost codes from the parent Rollup Workpackage
- Deliverables inherit schedule from the parent Rollup Workpackage
Cost Code Rules Moved to CBS Tab
The Cost Code Rules area has been moved to the CBS Tab.
- Project Engineer
- Project Manager
- Site Foreman
The assignment of these types of roles will appear in select areas where more specific assignments can be made. For example, you may assign 3 people to the Expeditor role on your project. When creating a purchase order, those three names will be the ones that appear in the dropdown list choices for Expeditor (see the image to the right). Same would go for Buyer, etc.
You can use the System Roles already predefined, and you can also create your own custom Roles as needed. Roles are managed in the Configuration area (see below for more).
Primary and Delegate Roles
You can pick whether a resource is the primary or delegate for any role.
Primary and delegate assignments will be utilized for multi-level approvals available in the next release.
Project-Only Labor resources
In the resources area of a project, you can now create new labor resources that are either part of the company labor pool, or that are project-only. Project-only labor is for key contacts that are vital to the project, but do not belong as part of your labor pool.
AREA: RATES MANAGEMENT
For example, if your labor laws dictate that after 8 hours of work, certain individuals must be paid overtime. And then after 12 hours, they must be paid extra-overtime. To unburden the timesheet user or site foreman from having to know these rules, a composite rate can be setup. The underlying rates that are bound to the composite rate will create both cost and billing transactions (if applicable).
What if You Have to Pay Overtime but can’t Bill Overtime?
For billing purposes, hours entered in under the Composite Rates can be displayed as allocated to their rate types i.e Hourly or Overtime. Or if your customer pays the same rate for all hours, regardless of whether they are regular or overtime hours, you can set up the Composite Rate to display all hours combined, under a single rate type, ie. Regular
There has been a significant amount of improvement and new capability in this release of 4castplus around the management and reporting of Expenses. “Expenses” can be anything like flights, hotel, meals, fuel, subsistence, allowances, etc. Previously, expenses were not configurable or assignable; and there was no concept of a formalized Expense Form. As of this release, expenses are now managed similarly to other resources (like materials & labor).
Expense Resource Type
The expense resource type is the actual expense item that will be used on the Expense Entry form in the timesheets area.
To create the full configurable environment for expenses, you can configure the following:
- Expense Rate Types
- Expense Cost Rates
- Expense Billing Rates
- Expense Classes
- Expense Categories
Project Expense Permissions
Each labor resource on a project can be restricted to only being permitted to charging assigned permissions. In the Resources tab of any project, there is now a new sub-tab called “Expenses”. See the screenshot to the right. In this segment, you can select the expenses that are appropriate for each project labor resource. Only those selected will be visible for that user on the Expense Entry area of Timesheets.
New Expense Entry and Expense Form
Labor Roles Management
For each role, there is an option for defining a $$ amount for an approval threshold. This is in place in preparation for the next release which will have approval workflows that include Delegation of Authority. Stay tuned for more on that – or feel free to contact us to learn more now.
Contact-Info on Labor profile
New Resource Management reports in BI
- Payroll Export Audit Trail. This provides visibility into payroll exports exported into your financial system through the QuickBooks App Link for Payroll.
- Payroll Management. This provides a place to report on and manage labor resource payroll information.
Set up your payroll cycle in Configuration and use the Payroll Management feature in Business Intelligence to get a handle on all labor hours – submitted, approved and unapproved. For more information on this feature, and how to use it for your organization, contact your Customer Success Manager.
Quickbooks Payroll Export
A new addition to the Quickbooks LiveLink tool that allows synchronization of payroll data with Quickbooks.
Upcoming in the next release:
We have a lot of exciting new features coming up, as usual. Here are a few that we’d love to tell you about.
- New Document Management Capabilities
- New Daily Jobsite LEM Tracking module
- Integration with Primavera P6
There’s More of Course
As with any release, we continue to add Usability Enhancements and Bug Fixes as requested by clients and discovered by us. We’re committed to providing vital enterprise tools to make the management of engineering and construction projects easy and rich with powerful features.
To learn more about this software upgrade and more, please feel free to email us at firstname.lastname@example.org or sign up for a free live demo of 4castplus.