Can 4castplus handle subcontractor and service-based purchase orders?

Yes, 4castplus supports service-based and subcontractor purchase orders, allowing users to manage fixed-price, time-and-materials, or unit-price contracts with built-in milestone tracking, payment scheduling, and compliance management.

CONSTRUCTION PURCHASE ORDER SOFTWARE

Simplify & Automate Project Purchase Order Management

4castplus transforms construction project procurement with centralized management of purchase orders and subcontracts directly within the project. Create and issue POs, attach documents, e-signatures, approvals, vendor portal, commitments, and even change order revisions. 4castplus delivers real-time insights into vendor costs and productivity, ensuring full transparency and control over your projects.

Construction Project Procurement

Issue all your project purchase orders and subcontracts in a centralized, collaborative platform

Full Lifecycle Purchasing and Subcontracting

Manage every aspect of project procurement from purchase requisition to invoice and closeout

Real-Time Cost and Productivity Metrics

Gain complete transparency into committed costs against project budget, along with vendor productivity in real-time

Purchase Order Management

Efficient Procurement Workflows

4castplus procurement streamlines the process of designing and issuing purchase orders. It’s packed with features to efficiently create, commit, track, and manage purchases, subcontracts, rentals, and master contracts. There is a wealth of built-in intelligence features to make the buyer’s life easy and productive. It’s all nicely organized, centralized, configurable, and with logical workflows that tie everything together.

Materials & Equipment Procurement

Easily create purchase orders for materials, equipment, consumables or other hard goods. Import from a bill of materials, a drawing package, or add items from the built-in resource and costing databases. Access built-in features for setting up taxes, freight, delivery, inventory and expediting details.

Services Subcontracts

4castplus makes it easy to subcontract services based on various contract types, including fixed price, time & materials or unit price. Include contract terms, document requirements, deliverables, milestones, holdbacks and much more.

Standardized Attachments & Documents

4castplus can be configured to allow buyers to pick attachment items from dropdown options such as terms, inspections, disclaimers, technical specs, etc. This standardizes procurement documents to ensure consistency and compliance. Buyers or vendors can upload submittal documents to attach to the purchase order.

Contracts, Commitments & Approvals

Complete Purchase Order Control

4castplus has a full suite of tools for creating both the contractual elements of a PO along with each associated line item (commitment). Line items have an abundance of parameters for shipping, inspections, taxes, currency, freight, buyer’s instructions, and much more. Altogether, buyers can design the full package for committing and issuing purchase orders of any type.

Cash Flow Planning & Payment Terms

For any PO or subcontract line item, buyers can effortlessly create cash flow plans, milestones, advance payments, holdbacks and much more. This sets up a cash flow timeline, along with a receiving plan and productivity metrics.

Committing & Approving

As part of the commitment process, purchase orders can be submitted through a multi-stage approval workflow that can include members of the team, along with internal and external stakeholders. POs can be sent for e-signature once committed.

Revisions, Budget Controls & Close-out

Manage & Approve PO Changes

Purchase orders can undergo multiple ‘revisions’ to represent changes in anything from quantity, terms, rates, additions and subtractions. Once revised, the PO can be submitted through an approval workflow to commit the changes.

Tie-In With Budget & Change Orders

Any purchase or subcontract revision can be directly linked to a project budget change order.

Revision History & Financial Controls

4castplus provides a full history of changes to any purchase order or subcontract. 4castplus can be configured to ensure there is sufficient budget available for the commitments.

Purchase Order Management Software For Construction Projects

4castplus enables your project teams to create, issue, commit and manage the full purchase order and subcontract lifecycle as an integral component of a project. Maintain tight visibility and control on the costs, activities and productivity of all your subcontractors and suppliers. Materials management, equipment rentals, miscellaneous purchases and subcontracted services can all coexist together with full control over budget, accruals, project inventory and much more. There is no other software system on the market that provides such comprehensive procurement management for construction projects.

Can We Create & Issue Purchase Orders Out Of 4castplus?

Yes, 4castplus offers full purchase order management where POs can be created, approved and issued to the vendor all in 4castplus.

Can Users Change Or Revise A Committed Purchase Order?

Yes, 4castplus provides users with the ability to create purchase order “Revisions”. A revision is a mechanism to take an issued and committed purchase order, make changes, and then re-issue, approve, and commit that PO at the new revision. A PO can go through many revisions, and they are all tracked, with detailed reporting available.

Applicable financial controls are applied to purchase order revisions, for example, to ensure a user can’t decrement the quantity of an item to below the amount already received.

Can We Design Our Own Purchase Order Format In 4castplus?

Yes, 4castplus includes a purchase order designer tool that allows you to create multiple PO formats for various purposes. You may, for example, have a PO format for government versus private industry; or a unique format for subcontracts versus materials POs.

Can 4castplus Handle Subcontractor & Service-Based Purchase Orders?

Yes, 4castplus supports service-based and subcontractor POs, allowing users to manage contracts based on fixed price, time & materials, or unit price, with built-in milestone tracking, payment schedule, and compliance management.

How Does 4castplus Improve Visibility Into Project Procurement Costs?

When a purchase order is issued (committed), 4castplus creates a “Commitment” which is drawn down from the applicable budgetary cost codes.

4castplus provides real-time tracking of committed costs against project budgets, offering dashboards, automated reports, and vendor productivity analytics to ensure total transparency in procurement spending.

Can Users Attach Documents To A Purchase Order?

Yes, you can attach an unlimited number and types of documents to a purchase order. Users can simply drag and drop documents to both the purchase order, as well as the individual line items of the PO. That means that each item can have its own list of documents (like drawings, specifications, instructions, etc.) attached to it.

Can Vendors Issue Submittals (Documents) Towards A Purchase Order?

Yes, when you use the 4castplus Vendor Portal to manage the communications with vendors, they can upload documents into the vendor portal as submittals. You will receive notifications of this happening.

Can Users Create A Payment Schedule To Reflect The Forecasted Cash Flow Of A Purchase Order?

Yes, 4castplus provides a Payment Schedule tool so that users can predefine the forecasted cash flow of any item on a purchase order. The payment schedule can be used to define payment events such as: Milestones, Holdbacks, Retention, Progress Payments, and more. Along with their scheduled & forecasted payment dates and payment amounts (or percent).

Purchase
requisitions

Document
management

Resource costing databases

Vendor invoice matching

Multi-stage approvals

Multi-currency

Purchase requisitions

Document management